Privacy Policy
How we collect, use, and protect your data across Hirewand's recruitment automation platform.
Last updated: May 5, 2026On this page
01 — What this policy covers
Overview
This Privacy Policy describes how Hirewand ("we", "us", or "our") collects, uses, and protects information when you use our recruitment automation platform, including our website at hirewand.com and all associated products and services.
Hirewand is designed to streamline the hiring process — from parsing incoming resumes to tracking candidates and reaching out to talent. Because of this, we handle personal data for two distinct audiences: recruiters and HR teams who use our platform, and candidates whose profiles are managed within it. This policy explains our obligations to both.
02 — Information we collect
Data We Collect
We collect two categories of information depending on how you interact with our platform:
| Category | Examples | How it's collected |
|---|---|---|
| Recruiter / User Data | Name, work email, phone number, account credentials | Entered directly during sign-up or account management |
| Candidate Profile Data | Resume details, work history, skills, contact information | Uploaded manually, parsed from email, or entered by your team |
| Usage & Analytics Data | Browser type, pages visited, session duration, referring URL | Automatically collected during site use; cannot identify individuals |
03 — Purpose of data processing
How We Use Your Data
We use your information only for legitimate, recruitment-related purposes. Specifically:
- ✓Authenticate and manage access to your Hirewand account
- ✓Send transactional notifications relevant to your hiring workflows (e.g. new application alerts, status updates)
- ✓Match candidate profiles to open requirements based on skills and experience
- ✓Enable collaboration — sharing relevant information with colleagues within your organisation's account
- ✓Send occasional product updates and feature announcements (you may opt out at any time)
- ✓Improve platform performance and reliability using anonymised, aggregate analytics
04 — Mail integration & Google OAuth
Email Account Access
Hirewand offers two optional email-connected features that require access to your mail account:
- ✓Mail Watch: Automatically reads incoming emails to detect, parse, and import candidate resumes into your pipeline
- ✓Candidate Outreach: Sends emails to candidates on your behalf through your configured email account
Both features are entirely optional. You can use Hirewand fully without enabling them. If you choose to connect your email, we commit to the following:
- ✓Your mail credentials are never shared with any third party
- ✓We only read emails containing attachments and only extract those identified as resumes — all other emails are ignored
- ✓Outbound emails are sent only when you explicitly initiate an outreach action, never automatically
- ✓Access can be revoked at any time from your account settings
05 — When we share information
Data Sharing
We do not share personally identifiable information with third parties except in the following limited circumstances:
| Scenario | What's shared |
|---|---|
| Within your organisation | Team members on the same account can view relevant candidate and recruiter information as part of normal workflow |
| Inter-firm sharing (recruiter-initiated) | If a recruiter shares a candidate profile with an external firm, the recruiter's name and email may be visible to that firm as the sender |
| Legal obligation | We may disclose information if required by law or to protect the rights and safety of Hirewand, its users, or the public |
| Service providers | Trusted infrastructure and hosting partners bound by data processing agreements — they process data only on our behalf |
06 — Your rights as a candidate
Candidate Rights
Hirewand respects the rights of candidates whose data is managed through our platform. The following options are available to every candidate:
Pause Notifications (6 months)
Temporarily opt out of job match alerts and recruiter outreach for up to 6 months — useful if you've recently started a new role.
Unsubscribe Permanently
Opt out of all future communications from Hirewand entirely. We will not contact you again.
Request Data Deletion
Contact the company that holds your profile and request that all your data be permanently deleted from their Hirewand account.
Data Access & Portability
Request a copy of your personal data held in Hirewand by contacting the organisation managing your profile.
07 — How we protect your data
Data Security
We take data security seriously and implement appropriate technical and organisational measures to protect your information against unauthorised access, alteration, disclosure, or destruction.
- ✓Data is transmitted over encrypted connections (TLS/HTTPS)
- ✓Access to personal data is restricted to authorised personnel with a legitimate need
- ✓Account access is protected by secure authentication mechanisms
- ✓We regularly review and update our security practices
While we employ industry-standard safeguards, no method of transmission over the internet is 100% secure. We encourage users to maintain strong, unique passwords and report any suspected security concerns to us immediately.
08 — Updates to this policy
Policy Changes
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we do, the "Last updated" date at the top of this page will be revised.
We encourage you to review this policy periodically. Continued use of Hirewand after any changes constitutes your acceptance of the updated policy.
Questions about your privacy?
We're happy to help. Reach out to our team and we'll respond within 2 business days.
support@hirewand.com